This message indicates that the file you are opening is on a drive or disk that is close to being completely full. This is potentially dangerous, as it will eventually lead to data corruption.
For most users, this message results from the file being opened from a floppy disk. Floppy disks only hold 1.44 MB (MegaBytes) worth of data, which is not much compared to the average size of our program's data files. Clicking OK to this message will typically result in the file opening properly into your labels program.
Rather than continuing to use the file from the floppy disk, you should use your computer's hard drive to save your files (see below). Only use a floppy disk for the purpose of backing up your data files.
To save your working file to your hard drive, go to the File menu and choose Save As... Then, direct the program to save a copy of your data file to a folder on your hard drive. We strongly recommend your program's Data folder (located in the program's installation folder) or your My Documents folder as convenient locations to place your data. Give the new copy of the data file a name in the File Name dialog, and choose either Data or My Documents for the Save In: selection drop-down. When you are ready, click Save.
Once you have done this, if you wish to copy that Labels database to a floppy disk or zip disk for backup purposes, close your program, open My Computer or Windows Explorer and browse to the location you chose to save to:
- C:\My Documents
- C:\Program Files\MySoftware\MyLabels\Data
(locations of your particular Data folder will vary depending on your program version, but it is always in a sub-folder of the Program Files folder).
When you first create a labels file, the program creates, not one, but four total files that work together to be your labels data. For example, lets say that you have a file that is called "list.mlb". In addition to "list.mlb", you have other files that start with the word "list", but have different extensions on the end. Here is what you would have if your labels file was called list:
Copy all 4 files (hold down on the Ctrl key on the keyboard, and do a single left-click on each of the files, release the Ctrl key, right-click on any one of the selected files, and select Copy). Then close this windows, open a new My Computer or Windows Explorer Window, go to the Floppy Drive which is almost always the A:\ drive, and right-click and select Paste. If you hit Ctrl-A, they will all reselect, and you can right-click and select Properties. You should notice that they are close to 1.4 MB in size. If Windows gives an error when pasting, it is likely that they exceed 1.4 MB in size and will not all fit. You could individually copy and paste the files to 4 floppy disks if it is necessary for you to make your backup this way. Keep in mind, in the event you need to "restore" this backup, you will need to copy each individual file and paste it in a common folder of the hard drive so all 4 files are together. If all 4 files that comprise a labels file are not together in a common folder, the program will not open them.